The Complete Scale Planning Package

Complete Planning from Start to Finish
 

This package truly covers every facet of your wedding planning, ensuring that no detail is overlooked, from the earliest conceptual stages right through to the execution on your wedding day.

More Information: From scouting and securing your ideal venue to meticulously coordinating the logistics of the entire ceremony and reception, I will handle all necessary steps to ensure a seamless event. This includes drafting and reviewing vendor contracts, managing payment schedules, and ensuring every element is perfectly in place for your big day, allowing you to relax and anticipate.

THIS PACKAGE ENCOMPASSES EVERY DETAIL OF YOUR WEDDING PLANNING FOR SEAMLESS EXECUTION.

• Example 1: From sourcing and securing your ideal venue to drafting contracts and managing payment schedules, I take care of all logistical steps while you focus on your celebration.
• Example 2: I will coordinate food tastings with your caterer, ensuring that what you envision on your plate matches your expectations, and also communicate any dietary restrictions to accommodate all guests.
• Example 3: I will personally meet with your vendors during the setup week before the wedding to ensure everyone is aligned on the details, thereby eliminating any surprises on the big day.

Wedding Management

My role culminates in overseeing all logistical and operational aspects during the wedding day itself, ensuring that every element unfolds smoothly and according to plan.

More Information: On the wedding day, I will serve as your on-site director, discreetly managing the entire event from start to finish. This includes executing the established plan, managing the timeline with precision, and proactively addressing any unforeseen challenges as they arise, allowing you and your families to relax and fully enjoy every precious moment of your celebration, stress-free.

ON YOUR WEDDING DAY, I WILL OVERSEE ALL LOGISTICS, HANDLING ANY CHALLENGES QUICKLY AND EFFICIENTLY.

• Example 1: If a vendor arrives late, I'll seamlessly adjust the schedule to ensure timing remains intact, focusing on your enjoyment throughout the process.
• Example 2: Should any surprises occur, such as a miscommunication about the venue layout, I'll step in to resolve issues quickly while keeping you informed of changes without adding to your stress.
• Example 3: My goal will be to facilitate a celebration where you can focus on every joyful moment, trusting that all logistical concerns are handled discreetly and professionally.

Vendor Management

I will professionally handle all interactions and coordination with your chosen team of vendors, confirming their roles, responsibilities, and logistical needs leading up to and on the wedding day.

More Information: I'll be the primary point of contact, liaising with your florist to confirm delivery times and ensure the arrangements are exactly as envisioned, or coordinating with the band and caterer on timing for key reception events. If there are any changes in plans, I will manage those communications efficiently to keep everyone informed and prepared.

I'LL MANAGE ALL INTERACTIONS WITH YOUR VENDORS, CONFIRMING DETAILS, AND ADDRESSING ANY LAST-MINUTE ADJUSTMENTS.

• Example 1: On your wedding day, I will directly manage communication with your florist to confirm that all arrangements are delivered as planned, ensuring they match your vision.
• Example 2: I will check in with the bridal hair and makeup team to ensure they stay on schedule, making any necessary adjustments if unforeseen circumstances cause delays.
• Example 3: If a key vendor is unable to attend, I'll step in to communicate with a backup or make alternative arrangements to ensure there is no interruption to your celebration.

Unlimited Meetings and Communication

You will benefit from open and ongoing communication throughout the entire planning process, ensuring that your needs, questions, and concerns are always addressed promptly and thoroughly.

More Information: You can contact me at any time via phone or email, and we will schedule regular, in-depth meetings (either in-person or virtual) to discuss updates, review progress, refine your preferences, and incorporate any changes you may want to make. This constant dialogue ensures you feel supported, informed, and confident every step of the way.

OPEN COMMUNICATION CHANNELS KEEP YOU UPDATED THROUGHOUT THE PLANNING PROCESS.

• Example 1: You'll have access to me via phone or email at any time, with the assurance that I'll respond promptly to address any concerns or questions.
• Example 2: Regular in-person or virtual meetings will be scheduled to discuss your vision and incorporate any necessary changes, allowing for a fluid planning process that's comfortable and engaging.
• Example 3: I'll provide you with a digital planning tool that enables you to track all interactions and milestones, ensuring transparency and organization throughout our partnership.

Vendor Selection Assistance

Drawing upon my extensive network and experience, I will provide expert guidance and personalized recommendations for selecting reputable and talented vendors who perfectly meet your specific needs, style, and budget.

More Information: I will present you with a curated list of exceptional photographers, videographers, caterers, musicians, and other specialists who align with your vision and budget. This will include insights into their work, portfolios, and client reviews, empowering you to make informed decisions with confidence.

RELY ON MY EXPERTISE TO FIND THE PERFECT VENDORS WHO MATCH YOUR STYLISTIC PREFERENCES AND BUDGET.

• Example 1: If you're seeking a florist, I will provide recommendations of reputable professionals known for their unique styles that align with your vision and offer the best value.
• Example 2: When selecting a videographer, I will review portfolios together and recommend those whose work captures moments beautifully and engages with couples in meaningful ways.
• Example 3: I'll also present options for photo booths that fit your theme and budget, ensuring your guests have fun while enhancing the unique atmosphere of your wedding.

Budget Recommendation and Management

We begin by working closely with you to establish a detailed and realistic wedding budget that accurately reflects your priorities and financial comfort zone.

More Information: During our initial meeting, we'll create a comprehensive budget breakdown that covers all key aspects, including venue costs, catering, décor, entertainment, and more. I will continuously monitor your spending and provide regular updates, suggesting thoughtful adjustments as needed. This proactive approach allows you to manage your finances effectively and with confidence throughout the planning process.

ESTABLISH A DETAILED AND TRANSPARENT BUDGET TAILORED TO YOUR PREFERENCES AND REQUIREMENTS.

• Example 1: We'll create a comprehensive budget breakdown that includes all key elements, such as venue costs and catering, ensuring that no aspect is overlooked.
• Example 2: Throughout the planning process, I'll continuously monitor expenses and provide updates; if you're tempted to upgrade your venue, I'll help adjust costs in other areas (like catering) to keep you on track.
• Example 3: If your dream dress exceeds your initial budget, I'll suggest alternatives, such as renting designer pieces or exploring trunk shows for discounts, to help you find the perfect option without overspending.

Unlimited Hours on the Wedding Day at the Site

You can count on my dedicated presence onsite for the entire duration of your wedding day, ensuring that all arrangements are executed flawlessly and any unforeseen circumstances are handled discreetly and efficiently.

More Information: My comprehensive support extends from the early morning setup, where I coordinate décor installation and vendor arrivals, through the emotional moments of the ceremony and the joy of the reception, ensuring everything runs according to the meticulously planned timeline and addressing any issues that may arise seamlessly.

I COMMIT TO BEING PRESENT FOR THE ENTIRE DURATION OF YOUR WEDDING DAY, ENSURING EVERY ASPECT FLOWS SMOOTHLY.

• Example 1: From early morning setup, I will coordinate the installation of décor and vendor arrivals, ensuring everything is in place before the guests arrive.
• Example 2: Should unexpected challenges arise, such as inclement weather affecting your outdoor ceremony, I'll step in to coordinate alternative indoor arrangements, ensuring everything looks beautiful and meets your site expectations.
• Example 3: I will remain on-site throughout the events, managing every detail from the grand entrance to ensuring seamless transitions between activities.

Vendor Vetting, Booking, and Management

Beyond recommendations, I will thoroughly vet potential vendors to ensure their quality and reliability, skillfully manage negotiations to secure the best terms, and handle all aspects of the booking arrangements.

More Information: I will diligently contact potential vendors, verify their references and insurance, negotiate contracts to protect your interests, and efficiently secure your bookings. This meticulous process ensures that all arrangements are made accurately, providing you with complete peace of mind.

I'LL ENSURE YOU GET QUALITY SERVICE THROUGH THOROUGH VETTING AND EFFECTIVE MANAGEMENT OF VENDOR CONTRACTS.

• Example 1: I will verify references for all vendors and negotiate contracts with favorable terms that protect your interests and financial well-being.
• Example 2: When discussing terms, I'll ensure that every vendor acknowledges cancellation policies and service commitments, thereby safeguarding your investment throughout the planning process.
• Example 3: I will remain the primary point of contact for all your vendors, addressing any issues before they arise and ensuring everyone is well-prepared for the big day.

Limited Design Assistance (Integrated into Full Design)

While this package focuses on complete design, elements of limited assistance ensure your preferences are paramount, guiding key design features without taking complete control of your vision.

More Information: I can assist you in selecting key features, such as the style of centerpieces or the overall color palette for stationery, while always ensuring you make the final decisions that truly reflect your vision and style.

TAILORED GUIDANCE ON COVERING DESIGN ELEMENTS TO FINALIZE YOUR VISION.

• Example 1: If you're opting for a classic theme, I can recommend elegant floral choices and suggest suitable color palettes that align with your vision while also identifying local rental companies for tableware.
• Example 2: If you prefer a bohemian touch, I'll offer suggestions for unique centerpieces crafted from driftwood and natural elements, allowing you to select the specific florals that best resonate with your style.

Full Design Creation

Together, we will craft a cohesive and captivating design concept for your wedding, ensuring it beautifully reflects your unique style, personalities, and preferences.

More Information: We collaborate to establish a comprehensive design theme, encompassing everything from color schemes and floral arrangements to intricate table settings and thoughtful seating plans. If you're envisioning a romantic vintage garden theme, I would provide detailed mood boards, fabric swatches, and curated recommendations for décor items that perfectly resonate with that aesthetic.

COLLABORATE TO CRAFT A DESIGN AESTHETIC THAT REFLECTS YOUR UNIQUE STYLE AND PERSONALITY.

• Example 1: For a whimsical garden theme, I will arrange vibrant floral installations, custom signage featuring your favorite quotes, and creatively themed table settings to ensure a cohesive and visually appealing design.
• Example 2: If you desire an elegant evening event, I'll source rich fabrics and propose glimmering candlelight setups that add a romantic ambiance to the space.
• Example 3: For a modern theme, I will incorporate geometric shapes into the table designs and suggest signage that fits a sleek, minimalist style to appeal to your taste.

Full Planning and Design

This integral component encompasses both the meticulous logistical planning and the creative design aspects of your wedding, ensuring a seamless and harmonious integration of all elements.

More Information: I will oversee the entire planning process and the detailed execution of the design, ensuring that every chosen décor element (such as stunning centerpieces, elegant lighting, and breathtaking ceremony arches) not only aligns with your overall vision but is also logistically feasible. This includes coordinating deliveries, installations, and a flawless setup.

COLLABORATE TO CREATE A COHESIVE WEDDING DESIGN THAT EMBODIES YOUR STYLE AND PERSONALITY.

• Example 1: For a whimsical garden-themed wedding, I will curate vibrant floral arrangements, suggest custom signage featuring your favorite quotes, and propose creative table settings that create a beautiful ambiance.
• Example 2: If you envision an elegant evening event, I'll arrange rich fabrics for the table linens and coordinate glimmering candlelight setups to enhance the romantic atmosphere.
• Example 3: For a modern theme, I will incorporate geometric shapes into the design and collaborate with vendors to ensure that everything reflects your contemporary vision.

Timeline Creation

I will develop an exceptionally detailed and comprehensive timeline for your wedding day, meticulously outlining the schedule of events from start to finish.

More Information: The timeline would include all critical moments – bridal party preparations, vendor arrival and setup times, the ceremony start time, photo sessions, cocktail hour, reception entrances, speeches, the cake cutting, and the final farewell – ensuring that both you and your vendors understand precisely when each component occurs for a flawlessly orchestrated day.

A METICULOUSLY DEVELOPED TIMELINE DETAILS THE DAY'S EVENTS TO ENSURE EVERYTHING FLOWS SEAMLESSLY.

• Example 1: Your timeline will outline the arrival times of your bridal party, the timing for hair and makeup, and the precise moment for your first look photos, giving you complete confidence in pacing your day.
• Example 2: I will plan for smooth transitions, ensuring the cocktail hour begins promptly and the reception starts without delays or gaps in activity.
• Example 3: I'll also provide reminders for you and your wedding party, sending texts or notifications to keep everyone informed throughout the day.

Hotel Block Assistance

To ensure your guests' comfort and convenience, I will help you secure suitable accommodations by coordinating a block of hotel rooms at a nearby location, skillfully negotiating group rates whenever possible.

More Information: If your wedding is in a popular tourist area or during a busy season, I will proactively contact local hotels to arrange a block of rooms for your out-of-town guests. I will also provide your guests with clear booking information and assist in managing their reservations, thereby simplifying their travel plans.

FACILITATE YOUR GUESTS' ACCOMMODATIONS AND COMFORT BY SECURING ROOM BLOCKS TO ENSURE THEIR COMFORT.

• Example 1: I'll negotiate discounts with a nearby hotel, ensuring guests can conveniently stay close to the celebration venue for ease of access.
• Example 2: If your wedding takes place during a busy season, I'll proactively contact multiple hotels to secure rooms and provide your guests with the best options available.
• Example 3: For guests traveling long distances, I'll arrange a shuttle service between the hotel and the venue to provide convenience and ensure everyone can enjoy the night without worrying about driving home.

Partial Design Assistance (Integrated into Full Design)

Similarly, this offers more hands-on help with specific design areas, ensuring collaboration while you maintain creative input on aspects most important to you.

More Information: We can discuss seasonal décor ideas, and I can suggest exceptional florists and décor rental companies that perfectly align with your theme. I'll also provide oversight during the implementation to ensure every detail is consistent with your vision, bringing your ideas to life.

COLLABORATE ON SPECIFIC DESIGN CHOICES WHILE MAINTAINING CREATIVE CONTROL.

• Example 1: If you prefer a beach theme, I will propose ideas for decorations made of seashells and starfish while you select the specific colors and floral types for your arrangements.
• Example 2: For a spring wedding, we could explore seasonal flowers and décor elements, such as pastel color palettes, with me proposing which florists can source the best blooms while you decide on the specific arrangements.